Software Licensing Cost Calculator
Enter seats, per-seat price, term and implementation costs.
Total cost over the term
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Enter values above
Monthly cost in year one
β
Implementation cost
β
Cost per user per month
β
Annual cost in year three
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Subscription cost over the term
β
Worked example
With the default inputs shown below, this calculator returns the following results:
| Input | Value |
|---|---|
| Users (seats) | 25 |
| Price per user per month ($) | 30 |
| Contract term (months) | 36 |
| Annual uplift (%) | 5 |
| Negotiated discount (%) | 10 |
| Implementation cost ($) | 15000 |
| Result | Value |
|---|---|
| Total cost over the term | $40,535 |
| Monthly cost in year one | $675.00 |
| Implementation cost | $15,000 |
| Cost per user per month | $45.04 |
| Annual cost in year three | $8,930 |
| Subscription cost over the term | $25,535 |
Values shown are produced by this page in your browser; change any input to update them.
How to use the Software Licensing Cost Calculator
- Users (seats) β default 25
- Price per user per month ($) β default 30
- Contract term (months) β default 36
- Annual uplift (%) β default 5
- Negotiated discount (%) β default 10
- Implementation cost ($) β default 15000
- Press Calculate to update the results instantly.
Frequently asked questions
Because it compounds. A 5% annual uplift adds about 15% to the total cost of a three-year deal, and contracts often lock in uplifts of 7β10% at renewal.
Implementation, data migration, integration work, training, premium support and the internal time to run the rollout. These often equal a third to a half of the first-year subscription.
Compare total cost over the same term at the same seat count, including implementation and uplifts. Sticker price per seat is the least useful number in the comparison.